Crossbow Marketing Consultants (Pty) Ltd
Registration Number: 93 00742/07
MANUAL
in terms of Section 51 of
The Promotion of Access to Information Act 2/2000
(the “Act”)
INDEX
- Introduction
- Contact Details
- Description of the Guide in terms of Section 10 of the Act
- Applicable Legislation
- Schedule of Records
- Requests for Access to Records
- Prescribed Fees
- INTRODUCTION
Crossbow Marketing Consultants (Pty) Ltd are affiliated to various well-established national charities in South Africa. Our organisaton raises funds for these selected charities through direct marketing campaigns, the purpose of which is to garner sustainable support from the community, in both the short and long term.
- CONTACT DETAILS
| Directors: | Mr Elton Harding (Managing) |
| Mr Roy Harding |
Any request for access to records shoud be directed to the Managing Director at:
| Physical Address: | 2nd floor PAMA House 299 Main Road Steenberg 7945 |
| Postal Address: | P O Box 324 Steenberg 7947 |
| Email Address: | @crossbowmarketing.co.za |
| Telephone Number: | +27 (0) 21 271 0150 |
| Website: | www.kindhearted.co.za |
3. DESCRIPTION OF THE GUIDE IN TERMS OF SECTION 10 OF THE ACT
The Promotion to Access to Information Act, hereinafter “the Act” grants a requester access to records of a private body, if the record is required for the exercise or protection of any rights. If a public body lodges a request, the public body must be acting in the public interest.
Requests in terms of the Act shall be made in accordance with the prescribed procedures, at the rates provided. The relevant forms and tariffs are dealt with in paragraphs 6 and 7 of the Act.
Requesters are referred to the Guide in terms of Section 10 which has been compiled by the South African Human Rights Commission and which contain information for the purposes of exercising Constitutional Rights. The Guide is available from the SAHRC.
The contact details of the Commission are:
The Promotion to Access to Information Act, hereinafter “the Act” grants a requester access to records of a private body, if the record is required for the exercise or protection of any rights. If a public body lodges a request, the public body must be acting in the public interest.
Requests in terms of the Act shall be made in accordance with the prescribed procedures, at the rates provided. The relevant forms and tariffs are dealt with in paragraphs 6 and 7 of the Act.
Requesters are referred to the Guide in terms of Section 10 which has been compiled by the South African Human Rights Commission and which contain information for the purposes of exercising Constitutional Rights. The Guide is available from the SAHRC.
The contact details of the Commission are:
The Promotion to Access to Information Act, hereinafter “the Act” grants a requester access to records of a private body, if the record is required for the exercise or protection of any rights. If a public body lodges a request, the public body must be acting in the public interest.
Requests in terms of the Act shall be made in accordance with the prescribed procedures, at the rates provided. The relevant forms and tariffs are dealt with in paragraphs 6 and 7 of the Act.
Requesters are referred to the Guide in terms of Section 10 which has been compiled by the South African Human Rights Commission and which contain information for the purposes of exercising Constitutional Rights. The Guide is available from the SAHRC.
The contact details of the Commission are:
| Postal Address: | Private Bag 2700, Houghton, 2041 |
| Telephone Number: | +27 (0) 11 877 3600 |
| Fax Number: | +27 (0) 11 403 0625 |
| Website: | www.sahrc.org.za |
4. APPLICABLE LEGISLATION
• Basic Conditions of Employment Act, No 75 of 1997
• Companies Act, No 71 of 2008
• Compensation for Occupational Injuries and Diseases Act, No 130 of 1993
• Constitution of the Republic of South Africa Act, No 108 of 1996
• Consumer Protection Act, No 68 of 2008
• Copyright Act, No 98 of 1978
• Electronic Communications and Transactions Act, No 25 of 2002
• Employment Equity Act, No 55 of 1998
• Income Tax Act, No 58 of 1962
• Labour Relations Act, No 66 of 1995
• Occupational Health and Safety Act, No 85 of 1993
• Promotion of Access to Information Act, No 2 of 2000
• Protection of Personal Information Act, No 4 of 2013
• Regulation of Interception of Communications and Provision of Communication Related Information Act, No 70 of 2002
• Skills Development Act, No 97 of 1998
• Skills Development Levy Act, No 9 of 1999
• Unemployment Insurance Act, No 30 of 1966
• Value Added Tax Act, No 89 of 1991
5. SCHEDULE OF RECORDS
Crossbow Marketing Consultants keeps records for buisness purposess and in order to comply with all legislation which may be applicable to its business from time to time, however, due to the large number of Acts applicable to this business, the list of examples below is not exhaustive. Documents are available only on request and in accordance with the Act.
Examples of records held by Crossbow Marketing Consultants include (without limitation):
• Banking and Financial records including: Annual financial statements, asset registers and taxation returns
• Human Resources records including: Payroll information and employee records
• Statutory records including: Company registers, documents of incorporation, notices and minutes of meetings.
• Health and safety data and records including: Workmen’s compensation records, records of incidents at the workplace and medical records.
• Customer/Supplier records including: Customer lists and supplier lists
• Property records
• Insurance records
• Legal Records
6. REQUESTS FOR ACCESS TO RECORDS
To facilitate the processing of your request, kindly:
• Use the prescribed form available on the website of the SOUTH AFRICAN HUMAN RIGHTS COMMISSION at www.sahrc.org.za .
• Address your request to the Managing Director at the address or email address provided in section 2 above.
• The request form must:
o be completed clearly and legibly;
o provide sufficient detail to enable the Company to identify the record and the requester;
o include proof of the capacity in which the requester is making the request if the request is made on behalf of a person;
o indicate the form of access that is required;
o provide a postal address or email address;
o provide the necessary particulars, if the requester wishes to be informed of the decision on the request in a manner other than by written reply; and
o identify the right the requester is seeking to exercise or protect and provide an explanation of why the requested record is required for the exercise or protection of that right.
7. PRESCRIBED FEES
A requester who seeks access to a record containing personal information about the requester, is not required to pay the request fee.
Any other requestor, other than a personal requester, is required to pay the prescribed fee of R50.00 (excluding VAT) before a request will be processed.
The following applies to requests (other than personal requests):
• A requestor is required to pay the prescribed fees before a request will be processed;
• If a request is granted then a further access fee must be paid for the search, reproduction, preparation and for any time, in excess of one hour, reasonably required for the search and preparation of the record for disclosure. The fees for reproduction of documents / information are those referred to in regulation 11 of the Regulations to the Act;
• If the preparation of the record requested requires more than the prescribed hours, a deposit shall be paid (of not more than one third of the access fee which would be payable);
A requestor may lodge an application with a court against the tender/payment of the request fee and/or deposit;
• Records may be withheld until the fees have been paid;
• The fee structure is available on the website of the SAHRC at www.sahrc.org.za.
Version Control
Version: 1.0
Effective Date: 15 June 2021
Previous Version: Unwritten
Approval for Implementation
Managing Director: E HARDING
Date: 27/06/2021
[CMCBP20210627]
